Is there a OER Workflow process to guide OER developers?


Lisa Rogers (Institute for Computer-based Learning at Heriot-Watt University) has created a helpful OER Workflow Diagram to guide OER developers.

OER Workflow:

  • Collate Resources
    The first stage in the workflow is for the creator of the resources to collate the resources to be made open. This includes locating all the necessary files that comprise the resource.

  • Select Resources
    Quality control then selects resources that are suitable to be made openly available. This judgement can be based on pedagogic value, time required to release the resource, format etc. If the resource is not selected an unsuccessful scenario is recorded.

  • Third Party Content
    Once the resource has been selected, the creator should ensure that it contains no unlicensed third party content.

  • Clear Third Party IPR
    If the resource does contain third party content, IPR negotiation should commence to obtain a licence to use it.

  • Find Replacements
    If a licence cannot be obtained to use third party content, suitable replacements should be found by the creator. This could include content made available through creative commons licences or your own material. If no replacements can be found an unsuccessful scenario is recorded.

  • Approve Release
    The owner of the resource must give their approval before a resource can be released as an Open Educational Resource. As many of these resources are owned by the institution, there approval must be sought by way of IPR negotiation. If approval is not granted then an unsuccessful scenario should be recorded.

  • Technical Work
    Once approval to release the resource is granted technical work can commence. This may include actual removal/replacement of third party materials, repackaging or rejuvenation.

  • Select License
    Simultaneous to the technical work, the IPR negotiator should select a licence under which the OER should be released. This licence must meet the terms and conditions of the institution and any third party licences.

  • Describe Resource
    While the technical and licensing work is taking place a cataloguer can provide a description of the resource. This may include providing additional metadata or tagging the resource.

  • Quality Assurance
    Once all of the above three stages have been completed, the resource can be submitted to quality control for quality assurance. This stage will check the resource, licence and descriptions. If any inadequacies are uncovered the resource will be sent back to that particular stage of the workflow.

  • Dissemination
    When the resource has passed quality assurance, the resource can be disseminated. This can mean uploading and adding the descriptions to the resource. Once this process has been completed a successful scenario shall be recorded.

OER Workflow Diagram by Lisa Rogers - Heriot-Watt University is licensed under a Creative Commons Attribution-Non-Commercial 2.5 UK: Scotland License.

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